Closing Date: 3rd February 2018

Survitec Group


HR & Admin Manager Singapore

Salary: 0.00

Purpose
The purpose of the position is to support and develop HR function in the country within the organisation.  The position shall provide a variety of services for the recruitment, selection, assignment, motivation, training and competence development of the employees, and ensure that the global HR strategy, policies, processes and tools are implemented in the responsible area. The position shall also cover general administration.

Interrelations

The position reports to Managing Director South East Asia.   The position functionally reports to HR Director Asia Region.

Formal authorities
Has the authority to act within this functional description.

Main responsibilities

• Pro-actively support local office and line managers with advice/solutions in regards to people management such as workforce planning, re-organization, recruitment, on-boarding of new employees, training, dismissals, etc.
• Secure the optimal organizational design structure in country
• Manage employee documentation, contracts and letters
• Ensure local personnel handbook is up to date and reflects local labour law and regulations
• Identifies training and development needs of staff in conjunction with line managers. 
• Establishment of yearly training plan and coordination with internal/external parties for training deliveries.
• Responsible for implementation of HR activities as agreed in the Annual Operating Plan
• Support activities for HR processes and tools such as Performance Appraisal, Engagement Survey, job evaluation, etc.
• Ensure personnel database and other local personnel administration systems accurate and up to date
• Delivery HR monthly report for the responsible area include training days, headcount, recruitment status and any others upon request
• Ensure FDs and organisation charts are up to date in a timely manner 
• Deal with all union matters
• Manage the current  HR Assistant and receptionist
• Manage the cleaning and security contractors
• Provide general administration and office support
• Oversee the upkeep of office equipment and machine, pantry supplies etc.
• Ensure compliance with safety & hygiene regulations.
• Any other HR related matters if required

Accountabilities
• Governance compliance
• Complete number of recruitment upon recruitment plan
• Employee turnover rate & recommendation for improvement
• 100% accuracy of personnel database
• Training Plan
• Pro-activeness in the HR area towards local management team and global HR

Qualifications
Mandatory requirements
• University degree or above with HR or business management background from a reputable international organisation
• At least 5-8 years of professional background
• Deep understanding on tax and labour law/remuneration standards
• Results oriented with “hands on” approach and influencing skills
• Excellent communication and interpersonal skills
• Good priority setting, time management and organising skills
• Initiative and team player, able to work independently
• Complete fluency in English is essential
• Excellent computer skills in MS Office

Additional preferences

• Correct manners and appearance; 
• Initiative and service minded

Process Involvement
• As specified within GIMS
• Corporate quality documentation on intranet
• Local personnel handbook
• Employment contract